Meetings become actionable results

Jitsi was already established as the meeting tool and familiar to customers, but it provided no automated way to process the conversations afterward. Following each appointment, employees spent around half an hour summarizing the discussion, creating documentation and transferring relevant information into Confluence or other project systems. This made follow-up work time-consuming and highly dependent on the individual care of each employee.

The existing Jitsi workflow and its recording capabilities were analyzed and extended with an automated processing flow. After a meeting is recorded, the audio and video are prepared, the conversation is transcribed and AI transfers the content into a reliable predefined structure. This produces a consistently designed summary for email delivery. The recording is stored securely in OneDrive and included through a sharing link. When the application identifies an agreed follow-up appointment or relevant project context, it connects to the internal calendar or Jira and initiates the appropriate next steps.